Currently Google Calendar only supports notification for the Primary Calendar. I tried to implement the notion of facets to a Hard Landscape implemented in Google Calendar. I created secondary calendars for the major aspects that I wanted to track on the Hard Landscape. The ability to hide a subset of the calendars is very useful during a Daily or Weekly Review. Unfortunately the current limitation means that appointments from the secondary calendars do not show up on your daily agenda, and you don’t get notification.

In the last two weeks I’ve had to do a GTD “Reset” after a series of unrelated tweaks caused my trusted system to go “Open Loop.” So I went back to first principles and reread the entire book again and bootstrapped the system. The good news is that I was able to keep all my commitments, it was just a little hair-raising “living on the edge” for this short period of time.

GTDWannabe has over twenty posts detailing how she uses EverNote to implement GTD. I also found a site (that she no longer maintains) that has a set of templates that she and other developers on the EverNote forum have implemented. I downloaded the SystemProject and SystemWeeklyReview templates
and spent some time transcribing Projects and their associated Next Actions from Freemind into EverNote.

continued from First Weekly Review with Mindmap…

Review Action Lists
Review Waiting For List

All action lists and the waiting for list are maintained in Outlook. The addition of a mindmap in the review process meant that next actions had to be cut and pasted from FreeMind into Outlook, and then each next action had to be opened and fields such as category and contact had to be updated.

Review Project (and Larger Outcome) List
Review any Relevant Checklists
Review Someday/Maybe List

Some Projects might need sub-projects with their own set of next actions. What is the best way to manage, visualize and maintain this hierarchy in the context of GTD? I would ideally like to be able to keep the information on both a PC and PocketPC and synchronize the information.

My primary collection tool consists of an inexpensive folio with a zipper in which I have a pad of paper, a stack of 3×5 index cards, Post-It notes in various sizes, a hilighter marker and my trusty Waterman Phileas fountain pen with a fine nib.

Information is transformed from the analog domain into the digital domain by transcribing the next actions and projects into Microsoft Outlook during the Daily and Weekly Reviews.

I use a Dell Axim x50v PDA running Windows Mobile 2003 SE and synchronize with Microsoft Outlook. The Axim has Pocket Informant 2005 installed as the default PIM, and I use the PocketBreeze Today plugin to give me a consolidated view into my day.